Do you have a condition or a disability? Come work for us! We are Galt Foundation! Galt Foundation is a non-profit staffing agency.
We place candidates in temporary, contract and long-term assignments working for Government Entities (State, City, County, Metro, etc.)
We are working towards a future in which every person with disability can live a productive life in the community of their choice – where each person can contribute and all of us are enriched by the experience.
Administrative Specialist 2 – Immediate Interviews!
Location: Portland, Oregon – Local Candidates Only
We place candidates in temporary, contract and long-term assignments working for Government Entities (State, City, County, Metro, etc.)
Positions Details:
- Schedule: Monday – Friday, 8am to 5pm, 1 hour lunch
- Duration: 6 months, subject to change, may extend
- Wage: $23.26/HR
- On Site for the first 1-2 months, possibility of Hybrid afterwards
Qualifications / Requirements:
- Manage administrative workflow for the Director of Operations
- Manage and coordinate the calendars and scheduling and ensure materials are provided in advance of meetings or conferences.
- Manage and coordinate meeting and conference planning as directed by the Director of Operations
- General Administrative and Office Support:
- Assist with equipment and resource requests.
- Process Mail
- Serve as backup to answer phones and receive visitors from the public.
- Prepare, submit, and coordinate facility and equipment work orders.
- Provide technical assistance, set-up, and support on remote meeting technologies (webinars, Teams etc.
- Serves as a general resource person and administrative problem solver to staff at all levels both internally and externally.
- Creating and maintaining staff schedules, rosters, mailing lists, and email groups for multiple groups.
- Designing, creating, and maintaining databases and reports to organize data from meetings for easy access and distribution.
- Provide technical assistance, set-up, and support on remote meeting technologies
- Proficient with Microsoft outlook, Microsoft teams, Excel.
- Proficiency in using Microsoft Teams and Zoom for remote meetings.
- Experience with web editing.
- Experience taking meeting minutes.
- Ability to listen and synthesize information to create official meeting records.
- Knowledge and experience in the principles and practices of executive administrative support is required for this position.
- Excellent written and verbal communication skills demonstrated ability to develop organizational systems and tools and the ability to manage time and multiple competing assignments is required.
- Experience in and understanding of state, local, and federal government systems and operations is desired.
- Ability to demonstrate positive and professional rapport with all staff and partners.
- Approaches work with a customer-service approach.
- Technology skills set to keep all data secure whether working onsite or remotely.
- Other duties as assigned
Top criteria for successful candidates:
- Able to prioritize when multiple tasks are assigned
- Comfortable working in a fast-paced environment
- Experience supporting Management required; Executive Team preferred
- Proficient at an expert level in all Microsoft Office products, and adept at learning and using new software is required
- Excellent written and verbal communication skills, demonstrated ability to develop organizational systems and tools and the ability to manage time and multiple competing assignments is required
- Ability to demonstrate positive and professional rapport with all staff and partners.
- Creates and maintains a work environment that is welcoming and respectful of diversity.
- Excellent attendance and punctuality
- Be 18 or older.
Why work for Galt?
- Competitive Market Pay
- 100% Employer Paid Medical Benefits.
- Vacation and Sick Pay.
- Great work – life balance, work Monday through Friday, Day Shift.
We give priority in hiring to individuals with verifiable conditions, including ongoing medical, physical, and psychological conditions. Some condition examples may include:
- Psychological conditions: Depression, Anxiety, ADHD, PTSD, Learning disorders, etc.
- Medical conditions : Cancer, Diabetes, MS, etc.
- Physical conditions: Hearing impairments, back injuries, Amputation, etc.
