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Office Specialist 2

Job Description

  • Location: Portland, Oregon
  • Type: Contract
  • Job #18924

Office Specialist 2-  Multnomah County

Schedule: Full-Time M-F 8-5pm

  • On-site

Pay: $21.26 per hour

Duration: 6+ months

1040 Rule Applies: No

Job Overview 

Skills Required

(Check those that apply, and the level needed) Entry Level Intermediate Level Advanced Level
Clerical   x  
Data Entry   x  
Typing   x  
Ten Key x    
Microsoft Office Suite      
Phone Etiquette   x  
Customer Service   x  


Top Criteria of a Successful Candidate:

  1.  Customer Service
  2.  Communication Skills
  3.  Multitasking-often interrupted
  4.  Ability to resolve conflict/problem solving skills
  5.  Easy going-go with the flow as changes can happen rapidly
  6.  Confidentiality
  7.  Flexibility

Full job description including daily duties:

  • Parole office for women
  • Front desk/front customer service facing
  • Sometimes individuals can be upset and challenging, ability to work with all types of individuals. Great support team.
  • Perform office support work including filing, billing, copying, data entry, and gathering and providing information; create, type,
    and proofread a variety of documents from written, recorded, verbal, or computerized sources.

    Act as receptionist; answer phone calls and assist the public and clients; provide information regarding assigned area and
    county policies, guidelines, and procedures; refer callers to appropriate personnel and take messages.

    Gather information and data to prepare standard reports and records; sort, arrange, and file documents and records; review
    files for completion and accuracy.

    Perform record keeping for funds and expenditures; maintain purchase and inventory records; process purchase requisitions;
    resolve errors.

    Receive, sort, and distribute mail, messages, records, office supplies, and other materials; type, process, and review
    documents, permits, and applications; receive, process, and record cash payments; balance and reconcile cash amounts;
    maintain cash records.

    • Order and maintain office supplies; process personnel, payroll, accounting and purchasing information and documents.
    In addition to the above duties, the Office Assistant 2 will: prepare information and data for moderately complex statistical and
    financial reports using spreadsheets, databases, and presentation applications; schedule meetings; coordinate staff
    schedules, trainings, and conferences; provide administrative support for one or more managers or assigned staff; issue,
    receive, and process various applications and forms including subpoenas.

    In addition to the above duties, the Office Assistant Senior will: maintain detailed records; gather, verify, correct, and record
    information; explain complex processes and requirements; interpret and apply program information; may assist public with
    standard program compliance questions and issues; assist with the design, implementation, monitoring, and maintenance of
    program processes, procedures, events, and systems; develop and evaluate office support processes; independently
    compose correspondence and memoranda; coordinate, compile, evaluate, and prepare information and data for complex and
    comprehensive reports using spreadsheets, databases, and presentation applications; maintain calendars and schedules of
    activities, meetings, and events; coordinate activities with other departments, the public, and outside agencies; assist with
    program duties such as training on systems, procedures, and operations with clients, agencies, and the public; develop and
    maintain complex manual and computerized record keeping systems for a variety of department or specialized program
    records; retrieve information; apply retention guidelines to purge records; assist with developing and coordinating the
    processing of forms, notices, orders, or materials required for program area functions; process a variety of forms that require
    the application of policies and procedures; select, compile, and evaluate materials, office forms, and report formats; may
    manage office support functions; recommend organizational or procedural improvements or modifications; prepare reports on
    operations and activities.
    • Perform other duties as assigned.

Why Work For Galt Foundation 

Galt Foundations mission is to provide, promote, and expand employment opportunities for individuals with disabilities. For other employment opportunities visit www.galtfoundation.org/jobs 


Galt has and will continue to create a better workplace – one in which employers have access to skilled and motivated workers, and people of all abilities can find meaningful, sustaining work. 

  • Employer paid benefits after 90 days 

  • PTO accrual in eligible states  

  • Devoted and friendly team with the goal of helping you advance your career  

The Job Application Process 

As an employer of people with disabilities, we understand assistance or accommodations may be required throughout your job application process. While we utilize online forms and electronic signatures throughout our online application and on-boarding process, should you need to complete intake paperwork in-person at a Galt Foundation office, you may indicate so by checking the “Accommodation Requested” box in the job application. If you do not require in-person intake assistance, after you complete this online job application, you will receive an email with next steps. 

Note: all job applications take up to five (5) business days to process. This ensures we create equal opportunity for those that need or do not need in-person intake assistance. 

Galt Foundation is a non-profit staffing agency. Our mission is to provide, promote, and expand employment opportunities to individuals that have disabilities or conditions. We give priority in hiring to individuals with conditions and disabilities including medical, physical and psychological conditions. 


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